CAMPUS MODULES
The Complete Campus Operating System
Thirteen interconnected governance modules purpose-built for accredited Indian schools. Engineered to operate from a unified, sovereign PostgreSQL database with zero decimal float loss and strict tenant isolation.
CAMPUS ARCHITECTURE
13 ModulesAll Operating Modules
ACADEMICS & SIS
Student Information System (SIS) & Admissions CRM
End-to-end student demographic records, digital enquiry pipeline, identity cards, and lifelong alumni registers.
Digital Admissions Pipeline & Enquiry CRM with status stage tracking
Comprehensive Student Dossiers (demographics, parents, medical, emergency)
Digital Student & Staff QR Identity Cards with instant verification
Campus Visitor Gate Passes, Vehicle Checkpoints & Turnstile Logs
Document Vault & Transfer Certificate (TC) generation with serial tracking
Sibling Mapping & Multi-Branch Household Aggregation
Alumni Registries, Graduation Archival & Historical Dossier Vault
Class Section Allocation, Bulk Roll-Numbering & House Assignment
DPDP Act (2023) Compliant • Unique Student PEN Mapping
ACADEMICS & SIS
Classroom Attendance & Live Turnout Telemetry
Sub-5-second tactile classroom roll calls with instant campus-wide turnout telemetry and automated parent alerts.
Sub-5-Second Tactile Classroom Roll-Calls via mobile or web
Subject-Wise & Period-Level Attendance Registers for Secondary & High School
12-Hour Shift Faculty Clock-In with configurable grace periods
Live Campus Turnout Dashboard with grade-wise headcount telemetry
Automated Absence Alerts via WhatsApp, SMS, and Instant Mobile Push
Biometric Turnstile & RFID Smart Gate Hardware Integration
Medical Leave, Duty Leave & Authorized Absence Workflow with Parent Notes
Statutory Monthly & Annual Attendance Registers for State Board Audits
Real-time Presence Telemetry • 5-Year Attendance Archival
ACADEMICS & SIS
Academics, Curriculum & Examination Engine
Structured curriculum planning, continuous scholastic assessment, and automated CBSE/ICSE report card compilation.
Structured Syllabus Planners & Term-Wise Lesson Unit Tracking
Daily Classwork, Digital Homework Submissions & Teacher Review Remarks
Multi-Format Scholastic Assessments (Unit Tests, Half-Yearly, Board Practicals)
Automated CBSE, ICSE & State Board Report Card Compilers with Grade Scales
Co-Curricular & Non-Academic Behavioral Skill Ledgers (NEP 2020 Rubrics)
Strict Academic Year Scoping with Immutable 8-Year Historical Archival
Subject Teacher Gradebook Entry with Auto-Calculation of Percentiles & Ranks
Parent Examination Hall Tickets & Downloadable Digitally Signed Marksheets
CBSE & ICSE Compliant • NEP 2020 Holistic Progress Cards
ACADEMICS & SIS
Timetable Scheduling & Dynamic Substitute Allocation
Conflict-free multi-period master schedules with automated early-morning teacher substitute relief routing.
Master Campus Timetable Engine with room, laboratory, and faculty constraints
Conflict-Free Period Scheduling preventing double-booking of shared labs/halls
Automated Morning Substitute Allocator based on real-time teacher leave pings
Dynamic Teacher Relief Routing with instant WhatsApp / Push schedule updates
Workload Balancing Matrix preventing educator burnout across weekly cycles
Zero-Period, Assembly & Special Activity Scheduling
Teacher Self-Service Schedule View in Educator Workspace (My Space)
Classroom Screen Display & Digital Noticeboard Timetable Integration
Conflict-Free Constraint Engine • Automated Relief Duty Routing
FINANCE & HR
Fee Treasury, Invoicing & Integer Paise Accounting
Paise-denominated double-entry general ledger eliminating decimal floating-point rounding discrepancies entirely.
Paise-Denominated Double-Entry General Ledger (Zero fractional float loss)
Installment Schedules, Concession Rules, Sibling Discounts & Scholarships
Instant Digital Invoicing with UPI QR, Net Banking, and Credit Card Gateways
Automated WhatsApp Fee Receipts with cryptographically hashed transaction IDs
Real-Time Defaulter Forensics, Aging Ledgers & Automated Reminder Broadcasts
Cash & Cheque Collection Desks with counter slip reconciliation
Multi-Campus Society Financial Consolidation & Trust Account Segregation
Section 65B Electronic Audit-Ready Ledger Logs admissible in statutory inquiries
Exact Integer Paise Engine • Section 65B Audit-Ready Ledgers
FINANCE & HR
Faculty HR, Biometric Shifts & Payroll Administration
Complete workforce lifecycle management with biometric shift logging, salary structures, and automated payslip generation.
Comprehensive Faculty & Non-Teaching Staff Directory with verified dossiers
12-Hour Shift Configuration with biometric punch reconciliation & grace rules
Multi-Tier Leave Approval Routing (Principal, Correspondent, Department Head)
Dynamic Salary Structures (Basic, HRA, DA, Special Allowances & Incentives)
Automated Statutory Deductions (Provident Fund, ESI, Professional Tax, TDS)
One-Click Monthly Payroll Execution & Automated Password-Protected Payslips
Faculty Personal Reimbursements, Travel Claims & Advance Approvals
Educator Self-Service Portal (My Space) for leave balance and salary histories
Statutory PF, ESI, TDS Deductions • 12-Hour Shift Support
CAMPUS & FLEET
Campus Transport & Real-Time GPS Fleet Telemetry
Live GPS bus tracking, route optimization, student boarding logs, and predictive parent arrival alerts.
Live GPS Vehicle Tracking with sub-10-second telemetry pings on route maps
Dynamic Bus Route Planning, Stop Sequencing & Distance/Time Calculations
Student Bus Stop Allocations with pickup/drop morning & evening shift schedules
Driver & Attendant Mobile Roster with tactile boarding roll-call chips
Predictive Parent Arrival Alerts with live distance telemetry and ETA countdowns
Overspeeding, Route Deviation & Prolonged Stoppage Security Telemetry
Vehicle Fitness, Pollution Certificate, Insurance & Fuel Ledger Maintenance
Dedicated Route Chaperone Duty Checklists for Student Safety Compliance
AIS 140 Standards Aligned • Speed Threshold Surveillance
CAMPUS & FLEET
Communication Hub, WhatsApp Gateway & Portals
Sovereign communication infrastructure keeping school leadership, teachers, and parents unified with zero privacy leaks.
Dedicated Mobile App for Parents & Students (cohort) with unlimited seats
Dedicated Mobile App for Faculty & Campus Staff (cohort-admin / My Space)
Grade-Scoped Noticeboard & Broadcast Circulars with read-receipt audit logs
Official Transactional WhatsApp Gateway for notices, fee receipts, and alerts
WebRTC 1-to-1 Voice Calling with number masking between teachers & parents
Parent-Teacher Meeting (PTM) Appointment Scheduler with automated time slots
Campus Activity Feeds & Secure Media Album Galleries with face blur options
Statutory DPDP Act (2023) Parental Consent Workflows for minor students
DPDP Act (2023) Consent Gateways • Number-Masked Privacy
COMMERCE & LIVING
Canteen & Cafeteria POS Management
Cashless campus cafeteria dining with prepaid student meal wallets, dietary tracking, and fast barcode roll calls.
Prepaid Student & Staff Digital Meal Wallets with parent recharge gateways
High-Speed Point-of-Sale (POS) Touch Register for rapid cafeteria checkout
RFID Card & Barcode Scanning for instant meal authorization and quota checks
Daily Menu Scheduler with allergen warnings, dietary tags, and caloric counts
Meal Plan Subscriptions (Breakfast, Lunch, Evening Snacks, Hostel Boarding)
Real-Time Parent Consumption Telemetry with detailed food transaction logs
Vendor Kitchen Inventory, Bulk Ingredient Stock & Wastage Analytics
Daily Cashless Sales Reconciliation directly mapped to school fee treasury
Zero Cash Handling on Campus • Daily Caloric & Dietary Logs
COMMERCE & LIVING
Campus Store, Inventory & Procurement
Centralized procurement, uniform distribution, textbook sales, and laboratory asset ledger management.
Campus Store Point-of-Sale for uniforms, textbooks, stationery, and merchandise
Laboratory Asset Registry (apparatus, chemicals, microscopes, computer hardware)
Barcoded Stock Tracking with batch numbers, SKU tags, and shelf locations
Automated Low-Stock Threshold Alerts with auto-draft purchase orders
Vendor Quotation Comparison, Purchase Orders & Goods Receipt Notes (GRN)
Classroom & Department Asset Issuance with return condition tracking
Physical Stock Audit Reconciliations with variance discrepancy reports
Integration with student fee installment ledgers for book/uniform billing
Fixed Asset Depreciation • Section 65B Procurement Logs
COMMERCE & LIVING
Hostel & Residential Boarding Administration
Comprehensive residential boarding supervision with room allocations, warden night roll calls, and outpass approvals.
Multi-Building Hostel Complex Architecture (Blocks, Floors, Wings, Dormitories)
Bed & Room Allocation Engine with gender-segregated security partitions
Digital Outpass Management with two-factor Parent OTP approval routing
Evening & Night Warden Roll-Calls with live presence headcount dashboard
Hostel Fee Installments, Caution Deposit Registers & Refund Ledgers
Disciplinary Incident Tracking, Room Inspection Scores & Curfew Breach Logs
Hostel Infirmary Logs, Emergency Doctor Visits & Night Illness Records
Warden Shift Handovers with encrypted daily dormitory incident notes
Parent OTP Outpass Authorizations • Night Headcount Telemetry
COMMERCE & LIVING
Digital Library & Resource Circulation
Dewey Decimal cataloguing, barcode book circulation, digital reservations, and automated late return fine tracking.
Complete ISBN & Dewey Decimal Cataloguing for physical books and journals
High-Speed Barcode & RFID Book Issue and Return Circulation Desk
Student & Teacher Borrowing Quotas with configurable loan duration rules
Automated Late Return Fine Tracking directly recorded into student fee ledgers
Digital Book Reservation Queue with instant student return notification
Digital E-Book & Academic Journal Repository with secure in-browser reader
Damaged & Lost Book Assessment Fees with replacement cost workflows
Annual Library Census & Most Borrowed Analytics across grade levels
Dewey Decimal Standardization • Overdue Fine Ledgers
SECURITY & CLOUD
Platform Security, Multi-Tenant RLS & Indian Data Sovereignty
PostgreSQL Row-Level Security, 100% Indian data residency in AWS Mumbai, and Section 65B electronic audit integrity.
PostgreSQL Row-Level Security (RLS) enforcing strict multi-tenant campus isolation
100% Indian Sovereign Data Residency hosted exclusively in AWS Mumbai (ap-south-1)
Section 65B Electronic Audit Compliance with cryptographically hashed logs
DPDP Act (2023) Compliance with parental consent gateways and zero profiling
Automated Daily Point-in-Time Database Snapshots with multi-AZ failover
Fine-Grained Role-Based Access Control (RBAC) with page-level security guards
Public REST APIs & Webhooks for seamless integration with accounting/ERP software
Dedicated Database Clusters and isolated VPC deployments for institutional trusts
DPDP Act (2023) • ISO 27001 • Section 65B Evidence Act
Statutory Immutable Audit Policy Enforced Across All Modules
In compliance with local tax and educational board directives, Cohort enforces permanent record archiving across all campus modules. Financial invoice ledgers and receipts are retained for a minimum of 8 years, and turnout histories for 5 years. Records cannot be physically deleted by administrators; instead, all erasures use cryptographic soft-deletes to protect relational audit integrity under Section 65B of the Indian Evidence Act.
Ready to simplify your campus operations?
Replace scattered spreadsheets and manual registers with a single, dependable system. Built to give teachers, administrators, and parents a calm, reliable experience every day.