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Available on Base Plan•Platform: web & mobile•3 min read

Official Circulars, Notices & Push Broadcasts

High-priority campus circulars, PDF broadcasts, target audience segmentation, and read-receipt tracking.

What It Is

Circulars & Notices is the official broadcasting channel of the institution. Administrators and principals draft official circulars, attach signed PDF documents, and deliver them simultaneously via mobile push, WhatsApp, and email.

Web Admin Navigation
Administrative Service > Communication > Circulars
Mobile App Navigation
Cohort Admin > Notices (Admin/Teacher) OR Cohort App > Notices (Parent/Student)

Why It Exists & Institutional Purpose

Operational Challenge: Paper circulars pinned to school diaries are rarely read on time, while informal WhatsApp broadcasts get lost in spam conversations.

Key Operational Outcomes
  • Achieves 98%+ parent delivery rate within 2 minutes of publication.
  • Allows selective targeting (e.g. only Grade 10 parents, or only Bus Route 4 passengers).
  • Provides an unalterable, time-stamped digital archive for statutory notices and fee circulars.
  • Includes read-receipt telemetry showing which parents have opened the notice.

How to Use: Web Admin Portal

Step-by-step procedure for campus administrators, principals, and accountants on desktop viewports.

1
Create New Circular
Navigate to 'Communication > Circulars' and click 'Draft Notice'.
2
Target Specific Audience
Choose 'All Campus', 'Specific Grades', 'Staff Only', or 'Transport Routes'.
3
Attach Signed Letterhead PDF
Upload official institution PDF letterheads or media announcements.
4
Publish & Blast Push Alerts
Click 'Publish Notice'. The system triggers notifications to the selected recipients.

How to Use: Mobile App Workflow

Touch gestures, haptic roll-calls, and QR code workflows on mobile phones and tablets.

1
Parent Reading View
Parents tap the notice alert banner on their phone to read the circular, download the PDF, or mark as acknowledged.

Telemetry & Mathematical Derivations

Formula derivations and institutional significance of summary KPI metrics.

Notice Read Rate %

Percentage of target parents who opened and viewed the circular.

(read_receipts_count / total_recipients_count) * 100
Significance: Confirms critical communications (e.g. unscheduled weather holidays) have reached households.

Role-Based Access Control (RBAC)

Enforced at PostgreSQL Row-Level Security (RLS) layer and Next.js / Expo route guards.

View AccessAll Users (based on notice target audience)
Edit AccessSuper Admin, Campus Principal, Designated Communications Officer
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