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Available on Base Plan•Platform: web & mobile•4 min read

Staff & Faculty HRMS Directory

Complete employment records, subject authorizations, 12-hour biometric shifts, and substitute teacher allocation.

What It Is

The Staff Directory centralizes faculty bio-data, academic qualifications, joining records, leave balances, and classroom assignments. It links directly with school timetables and role-based permissions.

Web Admin Navigation
Administrative Service > Staff > Directory
Mobile App Navigation
Cohort Admin > Staff Directory

Why It Exists & Institutional Purpose

Operational Challenge: Paper faculty files, untracked teacher leaves, and ad-hoc substitution planning lead to unattended classrooms and lost instructional hours.

Key Operational Outcomes
  • Maintains complete qualification dossiers for CBSE / ICSE affiliation audits.
  • Automates 1-click substitute teacher allocation whenever a faculty member logs a sick leave.
  • Enforces strict Role-Based Access Control (RBAC) to ensure teachers only see their own classes.
  • Tracks teacher teaching loads to maintain healthy work-life balance and avoid burnout.

How to Use: Web Admin Portal

Step-by-step procedure for campus administrators, principals, and accountants on desktop viewports.

1
Add New Staff Member
Navigate to 'Staff > Directory' and click 'Add Staff Member'. Input full name, employee code, designation, and primary email.
2
Assign System Role
Select the appropriate system role (e.g. 'Class Teacher', 'Subject Teacher', 'Accountant', 'Campus Admin').
3
Allocate Academic Subjects
Link the teacher to specific grade classes and subjects (e.g., Grade 10-A Chemistry).

How to Use: Mobile App Workflow

Touch gestures, haptic roll-calls, and QR code workflows on mobile phones and tablets.

1
Access Staff Contacts
Open Cohort Admin and select 'Staff Directory'. Filter by Department (Science, Humanities, Administration).
2
View Digital Staff ID
Tap on any staff member to view their encrypted digital identity card and verify credentials.

Telemetry & Mathematical Derivations

Formula derivations and institutional significance of summary KPI metrics.

Faculty Turnout Today

Percentage of teaching and non-teaching staff present on campus.

(present_staff / total_active_staff) * 100
Significance: Determines immediate morning substitute teacher requirements.

Role-Based Access Control (RBAC)

Enforced at PostgreSQL Row-Level Security (RLS) layer and Next.js / Expo route guards.

View AccessSuper Admin, Campus Principal, HR Incharge
Edit AccessSuper Admin, Campus Principal
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