Available on Base Plan•Platform: web & mobile•4 min read

Counter POS Collection & Multi-Mode Receipts

High-speed cashier counter collection with Cash, Cheque, Card POS, UPI QR, and instant digital receipts.

What It Is

Counter Collection provides school cashiers with a high-speed POS terminal. Search by student admission number or scan an ID card to see current dues, apply partial payments, and issue digitally signed receipts instantly.

Web Admin Navigation

Finance Service > Fee Collection > Cashier Counter

Mobile App Navigation

Cohort Admin > Finance > Collect Fee

Why It Exists & Institutional Purpose

Operational Challenge: During peak admission weeks, long parent queues at school cash counters lead to frustration, manual receipt book errors, and difficult end-of-day cash reconciliation.

Key Operational Outcomes

Reduces counter queue transaction time from 5 minutes to under 15 seconds.
Generates instant dynamic UPI QR codes on the cashier display for zero-contact payment.
Enforces strict day-end cash drawer closing and bank deposit reconciliation.
Sends an instant receipt copy via WhatsApp and SMS to the paying parent immediately upon confirmation.

How to Use: Web Admin Portal

Step-by-step procedure for campus administrators, principals, and accountants on desktop viewports.

Look Up Student

Enter the student's admission number or phone number in the Cashier Counter search box.

Select Invoices & Installments

Review unpaid installments. Check the installments to be cleared or enter a partial payment amount.

Select Payment Mode

Choose Cash, Cheque/DD, Card POS, or Dynamic UPI QR. For Cheques, input the cheque number and bank branch.

Print or Send Digital Receipt

Click 'Process Payment'. The receipt prints on your connected thermal/A4 printer and a PDF is sent to the parent's phone.

How to Use: Mobile App Workflow

Touch gestures, haptic roll-calls, and QR code workflows on mobile phones and tablets.

Scan Student ID

From the Cohort Admin mobile app, tap 'Fee Collection' and scan the student's ID card QR code.

Confirm Amount & Mode

Select the pending fee heads and choose Cash or UPI QR.

Generate Receipt

Confirm the transaction to log the payment to the master ledger.

Telemetry & Mathematical Derivations

Formula derivations and institutional significance of summary KPI metrics.

Today's Counter Collection

Gross funds collected at the school cash counter today.

SUM(payment_amount) WHERE payment_date = TODAY AND cashier_id = current_user

Significance: Cash drawer tally required before shift handover and bank deposit creation.

Role-Based Access Control (RBAC)

Enforced at PostgreSQL Row-Level Security (RLS) layer and Next.js / Expo route guards.

View AccessSuper Admin, Campus Principal, Accountant, Cashier

Edit AccessAccountant, Cashier

Safeguards & Operational Alerts

Cheque Clearance Safeguard

Receipts issued against Cheque/DD payments remain in 'UNCLEARED' status until the bank clearing date is verified. Receipts clearly print a 'Subject to Realization' disclaimer.

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